Issue: JUNE 2017
 
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Cover Story
The Youth of a Nation are the trustees of posterity. While most of the developed world is moving towards a nation of ageing population, India is poise...
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  Job Creation: Challenges & Way Forward by Alakh N Sharma , Balwant Singh Mehta
  The second lead article is about the challenges of job creation. In this article authors have talked about the government initiatives.
  Making a Nation of Job Creators’ by Shri Saurabh Sanyal and Ranjeet Mehta
  The article suggested fostering entrepreneurship and a fruitful culture of innovation in the country. It will help making India the hub of innovation, design and Start-ups.
  Bringing Harmony between Body and Mind by Ishwara N Acharya & Rajiv Rastogi
  3rd International Yoga Day would be celebrated on 21 June 2017. As Yoga has been accepted as non-invasive mode of treatment in the management of non-communicable diseases
  GST–The Game Changer by D S Mallik
  Introduction of GST would instantly spur economic growth and can potentially lead to additional GDP
 
 
  The Trouble With Being SMART
by Professor Amit S. Mukherjee

2016 is here. Worldwide, managers are setting SMART (Specific, Measureable, Achievable, Relevant, and Timely) goals, expecting these to make this 'the year' to revitalize or transform their businesses. Instead, most of these professionals should retire SMART – or at least rescind its standard operating procedure status.

We are at this juncture because two broad trends have fundamentally changed the business environment. First, "the boss knows best" paternalism no longer works. Global companies are transforming to free businesses from top-down structures. Respect for expertise, not centralized authority, coordinates open source communities that create great technologies. Innovative companies give employees off-the-clock time and free resources, and benefit from their tinkering. Such environments thrive due to decentralized action. SMART goals cannot add to, and inevitably subtract from, these structures.

Second, companies no longer compete individually, but as members of networks: Apple couldn't create the iPhone, or Airbus the A350 aircraft, without collaborating with outsiders. Complexity, uncertainty, and ambiguity are unavoidably present therein since network members are geographically dispersed, and have varying strategies, processes and cultures. These enable problems and opportunities to regularly propagate with blinding speed. By implicitly assuming a staid environment in which immutable goals are appropriate, every constituent element of SMART hinders appropriate action.

 


'Specific' goals are easy to articulate and enable quick assessments of individuals' efforts. That said, recall the last performance review you did. How many specific goals did you retrospectively consider irrelevant? This problem also manifests itself more broadly. Experiments show that in turbulent environments, people assigned specific goals actually tend to miss key events that occur simultaneously. So, consider two otherwise identical companies that evaluate their managers very differently. One company gives each manager five specific quarterly goals and authorizes them to decline any unrelated work. The other authorizes its managers to improvise to respond to changing business conditions. Given today's dynamic business environment, which of these two company's shares would you buy?


Thus the Public Account came into existence more as an administrative convenience rather than an economic necessity: "The Finance Ministry drew attention to the fact that our provision in regard to the Appropriation Act was also made applicable to other moneys which generally went into the public account and that was likely to create trouble. It is in order to remove these difficulties that these provisions are now introduced in the original article."

'Measurable' goals make it easy to decide how well someone has performed. Justified by physicist Lord Kelvin's dictum, "If you cannot measure it, you can not improve it," they have become an unshakeable element of managerial faith. Yet, senior executives asked to identify a single factor whose absence would destroy most modern businesses tend to pick – relatively quickly – an immeasurable value: 'trust.' They're right, since people wouldn't get much done if they had to personally check every input they got. This suggests that the blind faith in Kelvin should at least be tempered by the idea attributed (perhaps aphoristically) to Einstein:  "Everything that can be counted does not necessarily count; everything that counts cannot necessarily be counted."

Since 'Achievable' may produce inadequate outcomes, many companies set 'Ambitious but Achievable' goals. As Volkswagen's current scandal illustrates, such goals can engender ethical lapses, especially if they are specific and time-bound. Even if ethics aren't at issue, they canlimit, not enhance, organizational performance. That's because externally imposed, Ambitious but Achievable goals inevitably embody carrot-and-stick properties. These – as Daniel Pink has brilliantly communicated in a YouTube video –don't engender better intellectual work, which benefits instead from people developing mastery in a field and acting autonomously therein. Not surprisingly, managers, engineers and scientists who set their own (ambitious) goals have produced many of the world's great innovations.

Goals are supposed to be 'Relevant' to the specific individuals for whom they are set. This criterion seems reasonable: why set a goal that isn't deliverable by the person being evaluated? Ironically, Relevance engenders a widespread problem: silos that hinder collaboration. For example, sales functions accountable for customer satisfaction often clash with supply network functions accountable for inventory. Each has goals relevant to its tasks. Suppose we added an inventory level goal for sales managers and a customer demand fulfilment goal for supply network managers. These would be irrelevant to each silo's "real" work, but would force them to collaborate to produce better organizational outcomes.

How could 'Timely' not be legitimate? Very simply because it has become code for "as soon as possible." Speed has become a virtue that trumps every other meaningful organizational goal. Textbooks teach the blind pursuit of "first mover advantage" despite irrefutable examples of its limits. When did Apple last launch a truly first-in-the-world product? Didn't Yahoo! enter the search business before Google? Didn't MySpace and Friendster launch before Facebook? How are Chinese and Indian multinationals, Johnny-come-latelies to world markets, giving established Western firms a run for their money? Equating 'Timely' to speed irreparably harms creativity, effectiveness and even efficiency.

So, what should an executive do? First ask yourself whether your business faces dynamic or staid conditions. If the former, consider, at the least, becoming less SMART. Second, assess which jobs truly warrant the limiting of discretion and which would benefit from flexibility, collective judgment, risk-taking and experimentation. Retain SMART goals for the former. For all others, truly involve the affected people in setting non-specific, qualitative goals that can inspire them to consider "can't be done" challenges. Ensure that time is only one of several criterions at stake. Add only truly unavoidable SMART goals, making sure they aren't overly constraining.

Stated simplistically, managers ensure people get their work done, while leaders inspire people to enthusiastically contribute discretionary effort to their work. Being SMART might make you a good manager. But it won't make you a leader.

Amit Mukherjee is Professor of Leadership and Strategy at IMD business school. His book, The Spider's Strategy, discussed the emergence of networked organizations. 

 

 

 


 
 
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